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2016 IMBA World Summit Sponsor/Exhibitor Form

Submissions for this form are closed.

The RailyardThank you for your interest in supporting IMBA's World Summit!

Sponsorship Opportunities

Officially SOLD OUT! Thanks for the outstanding support from our partners on this event. 

 

Expo Info & Schedule

Expo Contact: holly [dot] fisher [at] imba [dot] com (Holly Fisher) (616-916-1125)

This edition of the World Summit will be chuck full of local Ozark flavor as the conference break out sessions will be held at numerous venues in the downtown Bentonville area within a few block radius. To be in the middle of the action, the expo portion of the Summit will be held outside throughout the week and move venues three times. 

Open Expo Times/Locations:

Wednesday (11/9)

  • Expo Time: 12:00 pm - 5:00 pm
  • Set Up: 8:00 am - 11:30 am (cut off arrival time is 11:00 am)
  • Tear Down: NA- tents can be left up overnight 
  • Venue: Compton Gardens (312 N Main St, Bentonville, AR 72712)
  • Notes: Optional, this day is open to the public and early summit attendees

Thursday (11/10)

  • Expo Time: 12:00 pm - 5:00 pm
  • Set Up Time: 8:00 am - 11:30 am (cut off arrival time is 11:00 am)
  • Tear Down: NA- tents can be left up overnight
  • Venue: Compton Gardens (312 N Main St, Bentonville, AR 72712)

Friday (11/11)

  • Expo Time: 12:00 pm - 6:00 pm
  • Set Up: 8:00 am - 11:30 am (cut off arrival time is 11:00 am)
  • Tear Down: 5:30 pm - 9:00 pm 
  • Venue: The Railyard (299 E Cherry St, Rogers, AR 72756)
  • Notes: Great opportunity to reach the local community- expected attendence 600.

Saturday (11/12)

  • Expo Time: 8:00 am - 3:00 pm
  • Set Up: 6:00 am - 8:00 am
  • Tear Down: 3:00 pm - 6:00 pm (all equipment must be removed by 6pm)
  • Venue: Blowing Springs Campground (700 Rv Park Rd, Bella Vista, AR 72714)
  • Notes: Optional as attendees will be on the trails for a large part of the day

Set Up: The Conference Director will send you your booth assignment with a layout map prior to the summit week, and IMBA staff will be present on site to assist with any questions during the scheduled set up times.

Included with Booth Space:

  • Unless otherwise discussed, your exhibit space is 10x10.
  • IMBA is not able to provide, tents, tables, chairs, power or AV. Exhibitors must provide your own equipment or can rent from Hunter [at] downtownbentonville [dot] org (Hunter Stuckey) for delivery to Compton Gardens.
  • Since the expo will be outside, you will need to provide a generator if electricity is required. Please ensure all generators are as quiet as possible! 
  • You may leave your booths set up overnight, but please keep in mind they will be outside and subject to weather. Please do not leave any valuables at the booth. 
  • Dress in layers! We're anticipating temps to be in the 50's, but being November the temp could change dramatically. Should the weather be forecasted to be very cold, IMBA will do our best to provide limited outdoor hearters around the expo area. 

Registering Booth Staff: Please register all your booth staff who will be working the expo area here as "Vendor Only" registrations, as they will need badges to access the expo area. Please note the vendor passes will not include entrance to the educational sessions, etc. If you are a sponsor, make sure you ultilize your complimentary conference entries to attend the educational and evening activities. 

 

Expo/Demo Bike Venue Locations

Please note the venues for each day, as the expo moves three times: 

Bentonville (Weds-Thurs) - Compton Gardens: 312 N Main St, Bentonville, AR 72712

Rogers (Friday) - The Railyard Bike Park: 299 E Cherry St, Rogers, AR 72756

Blowing Springs (Saturday) - Blowing Springs Campground: 700 Rv Park Rd, Bella Vista, AR 72714

World Summit Venue Map

Special Note to Demo Bike Providers

Demo Bike Contact: holly [dot] fisher [at] imba [dot] com (Holly Fisher) (616-916-1125)

Reservation/Eligibility Process: Finding a balance between accepting reservations to ensure attendees can try a specific bike and still having bikes on hand for general inquries can be challenging. Our recommendation for striking that balance is to accept reservations for the scheduled group ride times only (see below) and keep it on a first come/first serve basis the remaining time. All demo bike providers are responsible for taking their own reservations.

  • Wednesday (11/9): open to general public
  • Thursday (11/10): summit attendees only
  • Friday (11/11): summit attendees only
  • Saturday (11/12): summit attendees only

Scheduled Group Summit Rides (recommended to accept demo bikes reservations for group rides)

  • Weds (11/9), 12:30-3:00 pm Women's Skills Clinic
  • Weds (11/9), 1:30-5:00 pm Coler Trail Sneak Peek
  • Fri (11/11), 6:30-8:00 pm Lake Atalanta Night Ride
  • Sat (11/12), 9:00 - 3:00 pm Epic Ride

 

Swag Bag Collateral

Official sponsors may also include one collateral item or product for the attendee registration bags:

  • Any item desired to be included in the swag bags should be coordinated directly with Holly Fisher to space, etc.
  • Number of units per item needed - 475
  • Shipping info: Must arrive AFTER October 4 and BEFORE November 4

Shipping Equipment/Collateral

All equipment must arrive AFTER October 4 and BEFORE November 4

Bentonville Parks Maintenance
Attention Crant Osborne/ IMBA World Summit
401 NE Moberly Ln
Bentonville, AR 72712

 

Artwork Submission Deadline

Artwork due October 4 for summit program ads!

Please send art and questions to holly [dot] fisher [at] imba [dot] com (Holly Fisher). Submit high-res artwork in pdf format, black and white only.

  • Bronze Level ($1,000): listing only, no artwork needed
  • Silver Level ($2,500): 1/8 page ad (3.8"W x 2.5"H)
  • Gold Level ($5,000): 1/4 page ad (3.8"W x 5"H)
  • Platinum Level ($10,000): 1/2 page ad (7.8"W x 5"H no bleed) 
  • Presenting Level ($20,000): 3/4 page ad (8.5"W x 5.5"H with bleed)
  • Title Sponsor ($50,000): full page ad (8.5"W x 11"H with bleed)
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