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Info for Sponsors, Exhibitors and Demo Providers

Vendor Expo Exhibitors

IMBA Contact for logistical questions: Wendy Kerr (mobile 303-903-3215)

Included with booth space:

  • Unless otherwise discussed, your exhibit space is 10x10.
  • IMBA is not able to provide, tents, tables, chairs, power or AV. Exhibitors must provide all your own booth equipment.
  • If you need to rent equipment, Colorado Event Rentals will deliver and pickup. (970) 871-6786

Set-up: Thursday 9-11am; Wendy will send you your booth assignment with a layout map prior to the summit week and be on on-hand in Gondola Square to assist during the set-up time. Please check-in with the Sheraton Banquets Office to pick-up things you had shipped to the hotel.

Break-down: Friday 4:30-6:30pm OR Saturday 2:30-4pm (entire vendor expo must be vacated by 4pm on Saturday)

Expo Hours: Gondola Square is at the heart of the ski area's summer activities. Thus, booths will receive plenty of foot traffic from the visiting public not involved with our summit. The times that attendees are most likely to visit are listed below, so please be sure to have your booth staffed during those times. See here for the summit schedule overview.

  • Thurs, 12pm-5pm
  • Fri, 11am-4:30pm
  • Sat, 11am-2:30pm (entire day is optional)

Shipping expo equipment: Please ship items to arrive after August 4 directly to the Sheraton using the following address:

Attn: Kelly Brown / IMBA World Summit Booth - (name of your company)
Steamboat Sheraton
2200 Village Inn Court
Steamboat Springs, CO 80487

Partial Registrations for Booth Staff - If you have booth staff interested in attending the opening reception or Epic Ride they sign up and pay for just those events on-site at the summit. If you have a booth staffer interested in attending some sessions as well, we have some 1/2 price registrations available. Please contact events [at] imba [dot] com (Terry Breheny) to inquire about registration.

Location: Gondola Square

EXPO Layout Map:

SHERATON HOTEL (Friday Sessions)





Gondola Square Booth Layout










(to trails)


Bike Demo Providers

IMBA Contact for logistical questions: kerri [dot] salazar [at] imba [dot] com (Kerri Salazar) (see email from Kerri for her mobile phone number)

Set-up Time:

  • Wednesday: 10:00 am
  • Thursday:    10:00 am
  • Friday:        11:00 am
  • Saturday:     N/A

Set-up Place:

  • Wednesday at Emerald Mountain (Rodeo):
  • Thursday, Friday, and Saturday at the base of the mountain:

Who is elligible to check out a bike:

  • Wednseday: Open to public
  • Thursday, Friday, and Saturday: Summit attendees only

Reservation Process: Sign up sheet available throughout the week

Summit Rides:

  • Wed, 12-5pm: Emerald Mountain (Rodeo)
  • Thurs, 12-5pm: Resort
  • Fri, 12-5pm: Resort; Reserved bike setup starts at 6:oopm.
  • Sat, Demo staff ride van leaves at 8am: Rabbit Ears Pass to Resort. Bike demo returns between 1:30 and 3:30pm.

Summit Sponsors

Artwork due July 31 for summit program ads!

Please send art and questions to mark [dot] eller [at] imba [dot] com (Mark Eller). Submit high-res artwork by COB in .pdf format, black and white only

  • Supporter Level ($1000): listing only, no artwork needed
  • Trailbuilder Level ($2500): 1/8 page ad
  • Singletrack Level ($5000): 1/4 page vertical ad 3.63" W x 4.75" H
  • Fat Tire Level ($10,000): 1/2 page horizontal ad 7.375" W x 4.75"

PLEASE REGISTER YOUR STAFF BY AUG 5 - official sponsors receive varying quantities of complimentary registrations depending on sponsorship level (see below). Contact Wendy Kerr for your unique registration link and code.

  • Supporter Level ($1000): 1 comp
  • Trailbuilder Level ($2500): 2 comps
  • Singletrack Level ($5000): 3 comps
  • Fat Tire Level ($10,000): 4 comps

Attendee Reg Bag Collateral - official sponsors may also include collateral or product for the attendee registration bags

  • We prefer just one item per sponsor. Please contact Wendy Kerr if you have more than one item you would like to include.
  • Number of units per item needed - 400
  • Shipping info: Must arrive AFTER August 4 and BEFORE Aug 19

Attn: Kelly Brown / IMBA World Summit Bags - (name of your company)
Steamboat Sheraton
2200 Village Inn Court
Steamboat Springs, CO 80487